How to Plan an Educational Fair

Education Fair Planning
Please complete and return to your Consortium contact

1. Organization:
a. Contact name, title, phone, email of organization representative

2. Day and Date of Education Fair:

3. Set-up time, Ed Fair time, breakdown time:

4. Address of Organization
a. Location at site

5. Number of Employees at facility:

6. Expected turnout for Ed Fair:

7. Anticipated internal publicity:
(intranet emails, flyers, posters, area mtg. announcements, pay stub stuffers)

8. Industry of organization (type of business):

9. Type of schools or education/training programs desired:
a. Specific schools requested:
b. Maximum number of schools Ed Fair site can accommodate:

10. Education benefits of organization –
a. Tuition assistance per year, if any:
b. Tenure with organization req’d to receive tuition reimbursement:
c. Specific requirements to pursue a degree:
d. Other restrictions or qualifications mandated by organization:

11. Site specifications where Ed Fair will be held –
a. High traffic area for employees to visit?
b. Inside or Outside?
c. If outside, shade/cover/umbrellas available?
d. Table(s) & chair(s) for each school:
e. Restrooms available?
f. Drinking fountain available?
g. Cafeteria available?

12. Organization representation day of Ed Fair –
a. Parking easily accessible for school reps? Parking passes req’d?
b. Check-in procedure?
c. Signs/balloons directing attendees and participants to Ed Fair site?
d. Organization rep on-hand with company benefits information?
e. Welcome sheet to school reps with goals of Ed fair and explanation of company’s education benefits?

13. Incentives for employees to attend -
a. Recognize depts. with highest percentage of employees who turn out
b. Obtain testimonials of employees who have gone back to school at colleges invited to Ed Fair
c. Raffle prizes for attendees (school reps may be able to bring a big item for giveaway)
d. Snacks or sweets for attendees (always a popular motivator)
e. Invite upper management to be visible at event to show support of continuing education
f. Combine event with other benefits, Benefits Fair: wellness, fitness, dental, vision, retirement/401k, morale. Focus on mind, heart, vision, dental, wallet, and morale

14. Evaluation of participating schools -
a. Survey desired to critique participants?
b. Listing desired of employees who requested info from schools?
c. Any other items that would help quantify success of Ed Fair?
d. When should Education Consortium contact your organization for next year’s event?